Registration – SOPHE’s 2022 Annual Conference

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Digital Experience Conference Rates

Get your all access pass!

Member Rate TypeEarly bird
Deadline:
January 31, 2022
Standard
SOPHE National Members
National Member
(Practicing, Transitional, & Honorary)
$325$425
Student National Member$160$260
Emeritus National Member$165$265
SOPHE Chapter Members*
Professional Chapter Member$375$475
Student Chapter Member$185$285
Nonmembers
Professional Nonmember$545$645
Student Nonmember$265$365

Payment Options: All major credits accepted: Visa,® Mastercard,® Discover® and American Express®


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SOPHE 2022 Terms & Conditions

Payment

If you chose an Invoice option, your registration MUST be paid before the registration deadline (for example, Early Bird must be paid by January 31, 2022. If payment is not received by this date, SOPHE reserves the right to increase your registration rate to the standard registration rate. All full-conference registration must be paid when the conference starts on March 22, 2022. If attending a pre-conference event, registration must be paid before the event begins.

Event Cancellation by SOPHE

SOPHE reserves the right to cancel an event due to low enrollment or other circumstances which would make the event non-viable. If SOPHE cancels an event, registrants will be offered a full refund. Should circumstances arise that result in the postponement of an event or change to a virtual event, SOPHE has the right to either issue a full refund or transfer registration to the same event at the new, future date. SOPHE will not be responsible for reimbursement of any participant’s expenses related to the cancellation or postponement of an event.

Cancellation Policy

Registration Cancellations: Deadline to request a full refund or transfer your registration to the SOPHE 2022 Annual Conference is Monday, March 15, 2022. Cancellations must be received by the stated cancellation deadline and will be accepted in writing only to info@sophe.org. All cancellations will be subject to a $50 fee. No shows for the event will not receive a refund or credit towards the SOPHE 2023 Annual Conference.

Substitution Policy: Substitutions will be allowed if you are not able to attend, provided they are of the same SOPHE membership status and the request is submitted in writing. Substitution of registration (same type: member/non-member) is permitted prior to Monday, March 1, 2022. Only one substitution is permitted per original registrant with written consent. The individual submitting the substitution request is responsible for all financial obligations associated with that substitution as well as updating any contact/demographic information. Please email substitution requests to info@sophe.org

Transferring Registration: You also have the option to transfer your registration to the SOPHE 2023 Annual Conference, if you cannot attend this year. No full or partial refunds will be issued on registration transfers. Once registration for the SOPHE 2023 Annual Conference opens, your confirmation email will be sent to you.

All refund requests must be made by the registered attendee or credit card holder and include the name of the attendee and/or transaction number. Refunds will be issued via the original payment method used, no later than (30) days after cancellation has been approved. Please send written cancellations to info@sophe.org.

NOT ELIGIBLE FOR A REFUND:

-Membership fees associated with New Membership Bundles/Non-Member registrations

-Discount or special promotion codes are only available on new registrations, refunds are not available to any existing registrations

Consent to the Use of Photographic Images

Registrations and attendance at, or participation in the SOPHE 2022 Annual Conference constitutes an agreement by the registrant to SOPHE’s use and distribution (both now and in the future) of the registrant or attendee’s image or voice in photographs, videotapes, electronic reproductions and audiotapes. I understand that I give SOPHE permission to use (display, publish, etc.) any photograph(s) of me at this conference for any purpose deemed appropriate by SOPHE.  Photographic images may be used in promotional publications online and in print to educate the public about SOPHE and the work of its members. Photographic images may be transmitted to news media outlets for distribution. Photographic images may be kept in a stock photo file by National SOPHE. SOPHE always strives to present individuals in a complementary, culturally sensitive and appropriate manner.  To opt out of the photo release, registrants must submit their request in writing – electronically – to education@sophe.org.

Liability Waiver & Release

In consideration of being allowed to register for, and participate in the SOPHE 2022 Annual Conference, I hereby warrant and represent that I am age 18 or above and freely waive, release from liability, assume all risks, and covenant not to sue the Society for Public Health Education (SOPHE) or its members, employees, board members, agents, or volunteers for any expense, loss, damage, personal injury, including loss of life, disability, property damage, or property theft or actions of any kind that I may hereafter suffer or sustain before. During or after the Event unless said expense, loss, damage, personal injury, including loss of life, disability, property damage or property theft or actions of any kind is caused by the sole, gross negligence of SOPHE. This Waiver and Release is specifically binding upon my heirs and assigns and is knowingly given.

Code of Conduct

SOPHE 2022 Digital Conference Code of Conduct

SOPHE is committed to providing a safe, productive, and welcoming environment for all conference participants and SOPHE staff. All participants, including, but not limited to, attendees, speakers, volunteers, exhibitors, SOPHE staff members, service providers, and all others are expected to abide by this Virtual Conference Code of Conduct. This Policy applies to all SOPHE conference-related events, including those sponsored by organizations other than SOPHE, but held in conducting with SOPHE events, on public or private platforms.

SOPHE has zero-tolerance for any form of discrimination or harassment, including but not limited to sexual harassment by participants or our staff at our meetings. IF you experience harassment or hear of any incidents of unacceptable behavior, SOPHE asks that you inform us at education@sophe.org so that we can take appropriate action.

Unacceptable Behavior is defined as:

·         Harassment, intimidation, or discrimination in any form.

·         Verbal abuse of any attendee, speaker, volunteer, exhibitor, SOPHE staff member, service provider, or conference guest.

o    Examples of verbal abuse include, but are not limited to, verbal comments related to gender, sexual orientation, disability, physical appearance, body, size, race, religion, national origin, inappropriate use of nudity and/or sexual images in public spaces or in presentations, or threatening or stalking any attendee, speaker, volunteer, exhibitor, SOPHE staff member, service provider, or other meeting guest.

·         Disruption of presentations during sessions, in the exhibit hall, or at other events organized by SOPHE during the digital conference. All participants must comply with the instructions of the moderator and any SOPHE digital conference staff.

·         Presentation, postings, and messages should not contain promotional materials, special offers, job offers, product announcements, or solicitation for services. SOPHE reserves the right to remove such messages and potentially ban sources of those solicitation.

·         Participants should not copy or take screen shots of Q&A or any chat room activity that takes place in the digital conference space.

SOPHE reserves the right to take any action deemed necessary and appropriate, including immediate removal from the meeting without warning or refund, in response to any incident of unacceptable behavior, and SOPHE reserves the right to prohibit attendance at any future meeting, digitally, or in person.