Call for Abstracts

Abstract Submission Deadline:
Friday, May 15, 2020, 11:59 pm EDT

Abstract Submission Information/Instructions

Work that has been previously published or presented at a national conference will not be accepted. Submission of multiple abstracts that present the same data in different ways is also prohibited and will result in the abstract(s) being rejected.

SOPHE encourages students to submit abstracts. Student submissions are peer‐reviewed using the same criteria as all submissions. Students whose abstracts are accepted for presentation are bound by the same agreements as all other submissions.

You are required to set up an online profile on MySOPHE to start an abstract submission. Co-authors are required to have or set up an online profile and confirm that their name, title, organization/university, degrees, certifications and email are correct. If you encounter technical difficulties using Internet Explorer, we recommend using Chrome or Safari.

If you have questions, please contact education@sophe.org.


Tracks

Consider the following advocacy summit tracks as you prepare your abstract for submission.

  • Impacts of Climate Change on Health: Explores how public health professionals can use their advocacy skills to address the impacts of climate change on health.
  • Advocacy Skill-Building: Develops necessary skills for today’s advocates in order to create and sustain an advocacy campaign at all levels of government.
  • Incorporating Advocacy in the Classroom: Targets current and aspiring faculty who are interested in the pedagogy of advocacy.

Checklist for preparing abstract submission

Review the checklist below to be sure that you have all the required information prior to creating your abstract online. Additional information may answer questions about the sections of the abstract submission.

  • Abstract Title
  • Subtheme: You are required to choose one (1) conference subtheme for your submission
  • Author/Co-Author: For each individual listed as an author/co-author you will need to have:
Name
Title
Organization/University
Email
Brief presenting author bio
Abstract type: research or practice
Three learning objectives (500 character limit)
Continuing education level – entry level or advanced.

Required to select 1-3 entry or advanced level competencies

Brief abstract summary

Submitted author will need to agree to a disclosure statement on behalf of all co-authors


Criteria for Judging all Abstract Submissions

Upon submission, all abstract submissions will be reviewed based on the following criteria.

  • Relationship to conference theme: Does the abstract relate to the theme and the chosen subtheme?
  • Methodology: Are objectives clearly stated? Are findings included and do they correspond to the objectives?
  • Usefulness: Can the research, program, or plan be applied elsewhere? Is it useful to practicing health educators, researchers, students, public health professionals and/or academicians?
  • Innovation: Does the abstract represent research or a program or project that is unique, new, different, or creative?
  • Clarity of content: Is the abstract well‐written? Does it clearly outline what the presentation is about, such as project type, target audience, setting? Does the abstract clearly identity the entry‐level Area(s) of Responsibility or advanced‐level sub‐competencies?
  • Overall reaction: Considering the above criteria, what is your overall reaction?

Notification and Communication

Emails are sent upon creation of an abstract, upon adding any co-author and upon complete submission of the abstract.

Submitting authors are notified by email whether their proposal was accepted or declined in July 2020. Authors chosen to present will need to register for the Advocacy Summit by September 1, 2020.


Who Should Submit Abstracts
    • Government relations/advocacy professionals
    • Health education & promotion professionals
    • School health educators/school health education coordinators
    • Behavioral/social scientists
    • Patient educators
    • Health education/promotion students
    • Community health & public health education faculty
    • Tribes and tribal organizations
    • Public health practitioners
    • Mental health professionals
    • Chronic disease directors
    • Dental hygenists/community oral health coordinators
    • Community‐based organizations and staff
    • Grassroots organizers
    • Allied health professionals
    • Social marketers
    • Informatics professionals
    • Health communication professionals
    • Pharmacists
    • Dietitians & nutritionists
    • Health/social policy experts
    • Social workers
    • Health administrators
    • Nurses, nurse midwives & nurse practitioners
    • Clinicians
    • Ethicists
    • Community members

Profile Set Up Instructions

You are REQUIRED to set up a my.SOPHE online profile at my.SOPHE.org to start an abstract submission. All co-authors are required to have or set up an online profile and confirm the accuracy of their name, title, organization/university, degrees, certifications and email.

If you have a profile, sign in at the top right hand side of the screen. If you do not have a profile and need to register, select register and create my SOPHE profile on the bottom left of the page.


Disclosure Statement

SOPHE policy requires potential presenters to disclose any proprietary, financial, professional or other personal interests in the material to be presented. This includes past employment, serving as a consultant, conducting clinical trials, serving on an advisory committee, inclusion in a speaker’s bureau, owning stock, holding patents, etc.

As a condition of submission, SOPHE requires that the presenting author check acknowledge and agree to the following statement:

I declare that to the best of my knowledge all my co‐authors and I have no proprietary, financial, professional or other personal interest in any product, service and/or company that could be construed as influencing the material proposed for presentation in our abstract.

I have read and agree to the disclosure statement.

As a condition of submission, SOPHE also requires that the presenting author acknowledge and agree to the following statement:

I declare that my co-authors and I agree to the following if our abstract submission is accepted for presentation at SOPHE 2019: (1) To present the work as described in the submitted abstract and to present the session format assigned by the planning committee; (2) Each author/co-author attending the conference must register for the conference and assume responsibility for their own registration, lodging and transportation costs. (Please note that if any accepted abstract author withdraws with late notice or fails to show, this will impact future opportunities to present at SOPHE meetings); (3) If selected for a presentation, a copy of our slides will be provided to SOPHE one week prior to the start of the conference, so that they can be made available to attendees and available at our assigned session; and (4) Acknowledge and accept that our presentation may be video or audio taped and made available for future continuing education purposes.

I have read and agree to the disclosure statement.



Continuing Education Requirements
Presenter Objectives

Write objectives that specify learner outcomes to be achieved by the participants at the event. The presentation is identified as entry‐level or advanced‐level, but not both. The level of the presentation must correspond with the appropriate competencies – see below.

In writing a behavioral objective, the first step is to start with the key phrase. Use the following objective template for creating a quality learning objective:

“By the end of the session the participant will (be able to): select verb from the “Writing Objectives” tip sheet (complete the objective with a measurable element and specifics to your session).” Enter text for up to 3 objectives.


Level of Continuing Education & Associated Competencies

You must designate that your session is either entry‐or advanced‐level and choose associated competencies. Your selection will not affect the reviewers’ rating of your abstract and will be used only by the CE Committee if your abstract is accepted.

For those who need additional information see the resources section in your abstract submission. You can also go to http://www.nchec.org/ to obtain additional information on the competencies.

If entry‐level is selected, choose up to 3 (three) associated competencies. Entry‐level continuing education contact hours (CECH) for CHES, please select among the competencies for health educators that meet the behavioral/learning objectives for this abstract submission. An abstract needs to address at least one competency.

If advanced‐level is selected, choose up to 3 (three) associated (ADV) competencies. Advanced‐level continuing education contact hours (CECH) for MCHES, please select among the competencies for Master Health Educators that meet the behavioral/learning objectives for this abstract submission. They are identified in the competencies list with (ADV) at the start. An abstract needs to address at least one advanced‐level competency.