SOPHE 2021dX Terms & Conditions
If you chose an Invoice option, your registration MUST be paid before the registration deadline (for example, Early Bird must be paid by December 12, 2020; Advance Registration must be paid by March 6, 2021). If payment is not received by this date, SOPHE reserves the right to increase your registration rate to the next level. All full-conference registration must be paid when the conference starts on April 6. If attending a pre-conference event, registration must be paid before the event begins.
Event Cancellation by SOPHE
SOPHE reserves the right to cancel an event due to low enrollment or other circumstances which would make the event non-viable. If SOPHE cancels an event, SOPHE has the right or transfer registration to the same event at a new, future date. SOPHE will not be responsible for reimbursement of any participant’s expenses related to the cancellation or postponement of an event.
Registration Cancellations: Deadline to request a full refund or transfer your registration to the SOPHE 2021 Annual Conference is Monday, March 15, 2021. Cancellations must be received by the stated cancellation deadline and will be accepted in writing only to firstname.lastname@example.org. All cancellations will be subject to a $50 fee. No shows for the event will not receive a refund or credit towards the SOPHE 2021dX Annual Conference.
Substitution Policy: Substitutions will be allowed if you are not able to attend, provided they are of the same SOPHE membership status and the request is submitted in writing. Substitution of registration (same type: member/non-member) is permitted prior to Monday, March 15, 2021. Only one substitution is permitted per original registrant with written consent. The individual submitting the substitution request is responsible for all financial obligations associated with that substitution as well as updating any contact/demographic information. Please email substitution requests to email@example.com
Transferring Registration: You also have the option to transfer your registration to the SOPHE 2022 Annual Conference, if you cannot attend this year. No full or partial refunds will be issued on registration transfers. Once registration for the SOPHE 2022 Annual Conference opens, your confirmation email will be sent to you.
All refund requests must be made by the registered attendee or credit card holder and include the name of the attendee and/or transaction number. Refunds will be issued via the original payment method used, no later than (30) days after cancellation has been approved. Please send written cancellations to firstname.lastname@example.org
Not Eligible for a Refund:
-Membership fees associated with New Membership Bundles/Non-Member registrations
-Discount or special promotion codes are only available on new registrations, refunds are not available to any existing registrations
Consent to the Use of Photographic Images
Registrations and attendance at, or participation in the SOPHE 2021 Annual Conference constitutes an agreement by the registrant to SOPHE’s use and distribution (both now and in the future) of the registrant or attendee’s image or voice in photographs, videotapes, electronic reproductions and audiotapes. I understand that I give SOPHE permission to use (display, publish, etc.) any photograph(s) of me at this conference for any purpose deemed appropriate by SOPHE. Photographic images may be used in promotional publications online and in print to educate the public about SOPHE and the work of its members. Photographic images may be transmitted to news media outlets for distribution. Photographic images may be kept in a stock photo file by National SOPHE. SOPHE always strives to present individuals in a complementary, culturally sensitive and appropriate manner. To opt out of the photo release, registrants must submit their request in writing – electronically – to email@example.com.
Liability Waiver & Release
In consideration of being allowed to register for, and participate in the SOPHE 2021 Annual Conference, I hereby warrant and represent that I am age 18 or above and freely waive, release from liability, assume all risks, and covenant not to sue the Society for Public Health Education (SOPHE) or its members, employees, board members, agents, or volunteers for any expense, loss, damage, personal injury, including loss of life, disability, property damage, or property theft or actions of any kind that I may hereafter suffer or sustain before. During or after the Event unless said expense, loss, damage, personal injury, including loss of life, disability, property damage or property theft or actions of any kind is caused by the sole, gross negligence of SOPHE. This Waiver and Release is specifically binding upon my heirs and assigns and is knowingly given.